FreshBooks lists 18 features. How many does your team use?

Invoicing, time, and expense tracking are buildable, but bank feeds, card payment processing, payroll tax filing, and accounting-grade bookkeeping are not replaceable by a custom app.

Invoicing and Estimates

• Professional invoices
  Create invoices, automatically add tracked time and expenses, and calculate taxes.
• Estimates and proposals
  Create estimates and proposals that can be converted into invoices.
• Recurring invoices
  Set up recurring invoices for regular billing.
  Needs an outside service: Stripe. Automated recurring card charges need a payment processor.

Online Payments and Billing

• Online card payments
  Accept credit card and bank payments from clients online.
  Needs an outside service: Stripe. Requires a payment processor such as Stripe; we build the integration.
• Automated payment reminders
  Built-in reminders for overdue invoices.
  Needs an outside service: Resend.
• Instant payouts and buy now, pay later
  Fast payouts and customer financing offers.
  We can't build this. Requires money-movement and lending licences.

Time and Project Tracking

• Time tracking
  Track billable time against projects and clients.
• Project management
  Manage projects, tasks, and profitability.

Expenses

• Mobile receipt scanning
  Capture receipts with a phone camera and attach them to expenses.
• Bank account imports
  Import transactions from connected bank accounts.
  We can't build this. Requires bank data aggregation connections we cannot run ourselves.
• Automated expense categorization
  Suggest categories for expenses.
  Needs an outside service: OpenAI or Anthropic API. Simple rule-based categorization only; no trained models.

Mileage Tracking

• Mobile mileage tracking
  Log business trips using phone location.
  Needs an outside service: Google Maps Platform. Manual trip logging and browser geolocation only; no background tracking.

Payroll

• Payruns and payroll tax calculation
  Run payroll for yourself and employees with automated tax calculations.
  We can't build this. Payroll tax filing and remittance require licensing we cannot provide.

Accounting and Reports

• Double-entry accounting and reports
  Balance sheets, financial reports, and business health reports.
• Bank reconciliation
  Match bank transactions to books.
  Simplified version. Manual reconciliation only, without live bank feeds.

Clients, Team and Accountants

• Client management
  Store client records and contacts.
• Team and accountant access
  Invite team members and accountants with permissions.

Apps and Integrations

• Public API and app marketplace
  Integrations with third-party apps via API.

What you’d bring

We write all the code. These features only work on outside services, and those accounts are yours to open and pay for directly.

What we can’t build

• Instant payouts and buy now, pay later. Requires money-movement and lending licences.
• Bank account imports. Requires bank data aggregation connections we cannot run ourselves.
• Payruns and payroll tax calculation. Payroll tax filing and remittance require licensing we cannot provide.

Build only the FreshBooks features you use

Pick your features, choose what it connects to, and see the price before you start.